Administrative & Accounting Specialist

Accounting & Finance

• Maintain accurate bookkeeping records using accounting software (e.g. QuickBooks, Zoho Books, or equivalent) 

• Process accounts payable and accounts receivable; manage invoicing and payment follow-ups 

• Prepare monthly bank reconciliations and petty cash management 

• Assist in preparation of financial reports and management accounts for the General Manager 

• Ensure compliance with JAFZA regulations and UAE VAT requirements; coordinate with external auditors as needed 

• Manage payroll processing and related documentation 

• Monitor and record inter-company transactions with the parent company (Grupel S.A., Portugal) 

Administration & Office Management 

• Manage day-to-day office administration including correspondence, filing, and document control 

• Coordinate JAFZA licensing renewals, trade license matters, and regulatory submissions 

• Handle visa and work permit applications, renewals, and cancellations for staff 

• Liaise with government authorities, free zone offices, banks, and service providers 

• Arrange travel, accommodation, and logistics for the General Manager and visiting staff 

• Manage P.O. Box correspondence and courier services 

• Maintain office supplies inventory and coordinate with vendors 

• Support HR-related administrative tasks including onboarding documentation 

Territory

Dubai, UAE (On-Site · JAFZA)

What we offer

• Competitive salary package commensurate with experience and qualifications 

• A dynamic, international working environment 

• Exposure to a growing business across Middle East, Africa, and Central Asian markets 

• Direct collaboration with senior management